Timelines for Processing of Applications for Mounting New Programmes (Resources Inspection Visitation) for Polytechnics and Similar Technical Institutions
|
S/N |
DEPARTMENT |
ACTIVITY |
TIMELINE |
LIKELY BOTTLENECKS |
ACTION BY |
|
1
|
E.S. office
|
Receipt of Self Study Questionnaires (SSQs) |
5 working days |
Registry/Secretary, DSD |
|
|
Release of SSQs |
Official Assignment |
E.S |
|||
|
Scanning and Dispatch to Poly Programmes Department |
Official Assignment (DSD) outside the Board |
Secretary DSD Registry |
|||
|
2
|
Polytechnic Programmes Department
|
Receipt of SSQs |
2 days |
Registry Clerk Secretary |
|
|
Dispatch of SSQs to DD P.S.D |
7 days |
Official Assignment |
DPPG |
||
|
Receipt of SSQs |
2 days |
Power supply |
Clerk |
||
|
Dispatch of SSQs to appropriate division(s) |
15 working days |
Official Assignment (DDPSD) |
D.D. PSD Clerk |
||
|
Receipt of SSQs |
2 days |
Clerk Secretary |
|||
|
Dispatch of SSQs to subject officer(s) |
15 working days |
Official Assignment |
Divisional Head Clerk |
||
|
Evaluation of SSQs by subject officer(s) |
Official Assignment |
Subject officer |
|||
|
Collation of assessed report of SSQs and estimates by the division(s) |
15 working days |
Official Assignment Power Supply |
Divisional heads Clerk |
||
|
Collation of assessed reports of estimates and dispatch to DPPG |
Official Assignment Power supply |
Clerk D.D PSD |
|||
|
Dispatch of estimates to audit unit |
5 working days |
Official assignment |
DPPG Clerk |
||
|
3 |
Audit |
Verification of Estimates |
Official Assignment Power supply |
Head of Audit Officer in charge Clerk |
|
|
4 |
Poly Progs. Dept. |
Audited Estimate passed to E.S for approval |
Official Assignment |
DPPG E.S |
|
|
5 |
Poly Progs Dept. |
Receipt of Approval/ Communication of cost to institution |
15 working days |
Official Assignment Power supply |
DPPG Officer in charge |
|
6 |
Institution |
Receipt of letter for payment |
At the discretion of the institution |
Raising the required sum |
Institution |
|
7 |
E.S Office |
Receipt of evidence of payment/action by E.S |
5 working days |
Official Assignment Power supply |
E.S DPPG Schedule Officer Finance Officer |
|
8
|
Poly Progs Dept.
|
Scheduling/approval and communicating date of visit to institution |
30 working days |
Official Assignment Power supply |
DPPG DD P.S.D Schedule officer E.S |
|
Visitation to Institution |
5 working days |
Postponement by the institution |
Poly. Progs. Dept. |
||
|
Collation and Submission of Reports |
15 working days |
Official Assignment Power supply |
Data processing PSD DPPG |
||
|
Presentation to Management Committee/ Governing council |
15 working days |
MCM holds Quarterly |
PSD DPPG |
||
|
Draft letter informing institution on outcome of visitation |
15 working days |
Official Assignment Power supply |
DPPG PSD |
