Timelines for Processing of Applications for Mounting New Programmes (Resources Inspection Visitation) for Polytechnics and Similar Technical Institutions

S/N

DEPARTMENT

ACTIVITY

TIMELINE

LIKELY BOTTLENECKS

ACTION BY

1

 

 

E.S. office

 

 

Receipt of Self Study Questionnaires (SSQs)

 

 

5 working days

 

Registry/Secretary, DSD

Release of SSQs

Official Assignment

E.S

Scanning and Dispatch to Poly Programmes Department

Official Assignment (DSD) outside the Board

Secretary

DSD

Registry

2

 

Polytechnic Programmes Department

 

Receipt of SSQs

2 days

 

Registry

Clerk

Secretary

Dispatch of SSQs to DD P.S.D

7 days

Official Assignment

DPPG

Receipt of SSQs

2 days

Power supply

Clerk

Dispatch of SSQs to appropriate division(s)

15 working days

Official Assignment (DDPSD)

D.D. PSD

Clerk

Receipt of SSQs

2 days

 

Clerk

Secretary

Dispatch of SSQs to subject officer(s)

 

15 working days

Official Assignment

Divisional Head

Clerk

Evaluation of SSQs by subject officer(s)

Official Assignment

Subject officer

Collation of assessed report of SSQs and estimates by the division(s)

 

15 working days

Official Assignment

Power Supply

Divisional heads

Clerk

Collation of assessed reports of estimates and dispatch to DPPG

Official Assignment

Power supply

Clerk

D.D PSD

Dispatch of estimates to audit unit

 

 

5 working days

Official assignment

DPPG

Clerk

3

Audit

Verification of Estimates

Official Assignment

Power supply

Head of Audit

Officer in charge

Clerk

4

Poly Progs. Dept.

Audited Estimate passed to E.S for approval

Official Assignment 

DPPG

E.S

5

Poly Progs Dept.

Receipt of Approval/ Communication of cost to institution

15 working days

Official Assignment

Power supply

DPPG

Officer in charge

6

Institution

Receipt of letter for payment

At the discretion of the institution

Raising the required sum

Institution

7

E.S Office

Receipt of evidence of payment/action by E.S

5 working days

Official Assignment

Power supply

E.S

DPPG

Schedule Officer

Finance Officer

8

 

 

 

Poly Progs Dept.

 

 

 

Scheduling/approval and communicating date of visit to institution

30 working days

Official Assignment

Power supply

DPPG

DD P.S.D

Schedule officer

E.S

Visitation to Institution

5 working days

Postponement by the institution

Poly. Progs. Dept.

Collation and Submission of Reports

15 working days

Official Assignment

Power supply

Data processing

PSD

DPPG

Presentation to Management Committee/ Governing council

15 working days

MCM holds Quarterly

PSD

DPPG

Draft letter informing institution on outcome of visitation

15 working days

Official Assignment

Power supply

DPPG

PSD