Timelines for Processing of Applications for Carrying Capacity and Verification of Programmes for Polytechnics & Similar Technical Institutions

S/N

DEPARTMENT

ACTIVITY

TIMELINE

LIKELY BOTTLENECKS

ACTION BY

1

Institution

Invites NBTE on progs with interim accreditation for verification

Within one year from date of last visit

Disregard to the one year allowance within which to rectify deficiencies and invite NBTE

Institution

Invite NBTE on programs for additional stream(s)

At the discretion of the institution

Raising the required funds

Institution

2

ES Office

Dispatch of letter to Poly Progs. Dept

2 days

 

 

Official Assignment

Power supply

Registry

Secretary

DSD

E.S

3

Poly Progs. Dept.

Dispatch of letter to division(s)

2 days

Official Assignment

Clerk

Secretary

DPPG

Preparation of Estimates by division(s)

15 working days

Official Assignment

Power supply

Subject Officer(s)

Head of Division(s)

Collation of Prepared Estimates and forwarding to Audit

Official Assignment

Power supply

P.S.D

Schedule officer

DPPG

4

Audit

Verification of Estimate

5 working days

Official Assignment

Power supply

Head of Audit

Audit Staff

5

Poly Progs. Dept.

Harmonization of Audited Estimates/Seeking of approval

5 working days

Official Assignment

Power supply

P.S.D

Schedule officer

DPPG

6

E S Office

Approval of estimates

Official Assignment

Power supply

Registry

Secretary

DSD

E.S

7

Poly Progs. Dept.

Communication of cost to Institution

15 working days

Official Assignment

Power supply

DPPG

Schedule officer

8

Institution

Payment for visitation

At the discretion of Institution

Raising the required funds

Institution

9

E S

Receipts of Evidence of payment

5 working days

Official Assignment

Power supply

E.S

DPPG

Schedule Officer

Finance Officer

10

Poly Progs. Dept.

Proposing date of visit approval and communication to Institution

15 working days

Official Assignment

Power supply

DPPG

E.S

Visitation to Institution

5 working days

Postponement by institution

Programme Officers

Collation and submission of Reports

15 working days

Officer Assignment

Power supply

Programme Officers

Head of Division(s)

Presentation to Management committee

 

3 months

 

MCM holds Quarterly

DPPG

11

ES Office

Presentation to PEDC/Governing Board

Governing Board meets Quarterly

E.S

DPPG

12

Poly Progs. Dept.

Draft letter informing Institution on outcome

10 working days

Official Assignment

Power supply

DPPG