Timelines for Processing of Applications for Advisory Visit for Polytechnics and Similar Technical Institutions

S/N

DEPARTMENT

ACTIVITY

TIMELINE

LIKELY BOTTLENECKS

ACTION BY

1

Institution

Invites NBTE for Advisory visit

At the discretion of the institution

Lack of funds

Institution

2

 

E.S. Office

 

Minutes letter to DPPG

5 working days

Official Assignment

Registry

D.S.D

E.S

3

 

 

Poly Progs Dept.

 

Receipt and Filing of Letter

1 working day

 

Clerk

Secretary

Dispatch of file to the appropriate division

5 working days

Official Assignment (DPPG)

DPPG

Secretary

Clerk

Processing of file/estimates

15 working days

Field work

Official Assignment

Head of Division

Subject Officer

Collation and Processing of Estimates

3 weeks

Official Assignment

Power supply

DPPG

DD P.S.D

Officer incharge

4

Audit

Verification of Estimate

5 working days

Official Assignment Power supply

Head of Audit Officer in charge

5

Poly Progs Dept.

Request for E.S Approval of audited estimate

5 working days

Official Assignment Power supply

DPPG

6

E.S

Receipt of documents and approval of estimate

5 working days

Official Assignment Power supply

Registry

Secretary

D.S.D

E.S

7

Poly Progs Dept.

Receipt of Approval/communication of cost to the institution

15 working days

Official Assignment Power supply

DPPG

DD P.S.D

Officer in charge

8

Institution

Receipt of letter for payment

Effecting payment

At the discretion of the institution

 

Institution

9

Poly Progs Dept.

 

 

Receipt of Evidence of payment

5 working days

Official Assignment Power supply

E.S

DPPG

Schedule officer

Finance officer

Proposing date of visit, approval and communication to the institution

15 working days

Official Assignment Power supply

DPPG

PSD

E.S

Visit to the institution

5 working days

Postponement by institution

Programme Officers

Head of divisions

Collation and submission of reports

15 working days

Power supply

Working materials

Programme officers

Head of Divisions

PSD Staff

DPPG

Presentation to management committee

 

 

3 months

Management committee meeting holds quarterly

PSD

DPPG

10

E.S Office

Presentation to PEDC/Governing Board

Governing Board meeting holds quarterly

E.S

Governing Board

11

Poly Progs Dept.

Draft letter/communicate to the institution the outcome of visit

5 working days

Official Assignment Power supply

Dispatch delays

DPPG

P.S.D