1.0 CRITERIA FOR APPROVAL TO MOUNT A NEW PROGRAMME
During a programme approval visit, items to be inspected and assessed against the Board’s laid down national minimum standard for the programme are as follows:-
1.1 Establishment of the Institution
The private polytechnic or monotechnic should have been properly established following approval by the Honourable Minister of Education in accordance with the provisions of Education (National Minimum Standards and Establishment of Institutions) (Amendment) CAP E3 LFN 2004. There is evidence that the institution plans to operate in accordance with the Guidelines for Establishing and Operating a Post-secondary Technical Institution ÔÇô See NBTE Standards for Accrediting Diploma Programmes in Polytechnics and Similar Tertiary Institutions.
There shall be a curriculum for the proposed programme drawn up by the institution in course units and the contents written in behavioural objectives in the NBTE format for producing curricula. The contents should not be lower than those contained in the NBTE approved minimum guide curriculum and course specifications for the programme, if one exists. In the case of a programme for which NBTE has not issued a minimum national guide curriculum, the institution should structure the proposed curriculum taking cognizance of its philosophy, and the goal and objectives of the programme, and the Board’s Format for Evolving New Curricula obtainable from the Programmes Department, NBTE Secretariat, Kaduna.
The goal and objectives of the programme shall not be in conflict with those stated for a similar programme by NBTE. They should be clear and in line with the national philosophy and objectives of technical education as contained in the National Policy on Education and the Education (National Minimum Standards and Establishment of Institutions) CAP E3 LFN 2004. The curriculum shall also include:
- a task inventory of the experiences the student should have during the supervised industrial training;
- the entry requirements into the programme;
- the curriculum structure and contents; and
- the methods of evaluating the students’ work and the programme.
Evidence shall be shown that adequate financial provisions have been made in the recurrent budget of the institution for the Students’ Industrial Work Experience Scheme (SIWES).
Regular ND and HND programmes last for four semesters or two years. Hence, there shall be adequate resources on ground for teaching the whole programme before it is approved to start. These resources include teaching staff, adequately equipped classrooms, laboratories, workshops, farms, studios etc as appropriate and a library. The requirements of each resource are explained below:
- Teaching Staff
There shall be available to the proposed programme, a full complement of teaching staff in number and mix required to teach all the courses listed in the curriculum. The number and mix of teaching staff vary with the programme. On the average, a minimum core staff of 4 lecturers and the head of department shall be required to teach a single stream of the programme at ND or HND levels. The number excludes teaching staff for General Studies and other service courses taught by other departments. It may also comprise 4 lecturers including the Head of Department and an Instructor. Generally, teaching staff will not be expected to teach for more than 15 contact hours per week. Where necessary, part-time teachers may be employed to cover some of the periods and to update the curriculum. Teaching staff are expected to possess a minimum of a good first degree or its equivalent.
In the case of some professional programmes, such as Accountancy, Quantity Surveying and Banking and Finance, at least two full-time Lecturers who are professionally qualified and registered in the field should be among the staff of the department if the programme is to be offered at the HND level. At least one professional lecturer will be required for an ND programme.
Teaching staff for specialized HND options, for example, in engineering, science laboratory technology or in areas of business studies such as finance and banking, personnel management, production management etc. should preferably have post graduate degrees in the option they are expected to teach. In all cases, adequate post-qualification cognate experiences in industry and/or teaching are required for lecturer positions. In addition to the 4 lecturers for one option, 2 additional lecturers are required for each additional option at the HND level. Where the HND programme does not have options, a minimum of 4 lecturers are required. The number of staff excludes those for general studies which may be based on a Staff Student Ratio (SSR) of 1:20. The mix of Principal/Chief Lecturer: Senior Lecturer: Lecturer I and below shall be 1:2:5. For double or more streams, the number of teaching staff shall be pro-rated in a ratio of 1 Lecturer to 15 students for science and technology programmes and 1 Lecturer to 20 students for management programmes
The head of department should be at least, a Senior Lecturer in rank in the case of an ND programme and a Principal Lecturer in rank in the case of an HND programme; and should have considerable industrial, teaching and educational management experiences, in order to be able to provide the desired professional and academic leadership. He/She should hold at least a first and second degree in the discipline.
ii. Other Staff
There shall be a full complement of instructional/teaching staff before the first batch of students are admitted into the programme. For science, engineering and other technology programmes, each of the laboratories, workshops and ancilliary facilities should be fully staffed with at least a technologist/instructor; a technician, workshop assistant and an attendant. For agricultural programmes, a farm manager/supervisor is also required. Clerical staff should consist of a departmental/programme secretary or typist, a clerical officer, cleaner/messenger.
2.0 PHYSICAL FACILITIES
There should be adequate number and types of laboratories available to the programme(s) to be offered. Where the department is to share existing facilities with other departments, adequate arrangement should be made on the time-table to accommodate all the courses to be taught. The tools, instruments and equipment in the NBTE’s minimum list of equipment for each laboratory for the programme should be provided, installed and commissioned before the approval inspection takes place and before the first set of students are admitted. In all cases, care should be taken to ensure that the programmes do not over-stretch the available facilities and reduce the required period of teaching for each course. The use factor for a laboratory should be about 0.7 or 30 hours for a 40-hour working week, to allow time for cleaning up and for the movement of students from one laboratory to the other.
Adequate number and sizes of workshops/studios to sustain an initial intake of 30 students in each of the two years of the programme should be available. All the hand and machine tools and equipment required for the programme should be available, already installed and commissioned before the approval inspection visit and the first intake. The list of workshops, studios and the minimum equipment required for each programme are contained in the appropriate national minimum guide curricula and course specifications issued by NBTE. An acceptable use factor of 0.7 about 30 hours for a 40-hour working week should be allowed.
2.3 Classrooms/Lecture Theatres
Adequate number of classrooms/lecture halls/theatres should be available to the programme. Ideally, at least two classrooms, each fully equipped to sit not less than forty (40No) students at a time should be available to each programme. Where classrooms are centrally allocated to the various courses, care should be taken to ensure that all courses are included in the time schedule for the number of contact hours specified. The classrooms may be used for about 32 hours (a use factor of 0.8) for a 40-hour working week.
The library of the institution should have a sitting capacity for a third of its readership at any one time and should be able to provide all the basic services that a school library at that level should provide. Text and reference books, journals, general reading and non-book materials in the disciplines to be offered should be provided, and in quantities and mix that will provide adequately for all students to be enrolled. A provision of not less than
N2,000.00 per capita per annum or 5-8% of the recurrent budget, whichever one is greater, should be made for the library. For a new institution, adequate provisions should be made for capital projects including the building of a purpose-built library, furnishing and stocking with past issues of journals, text and reference books and non-book items.
3.0 OTHER FACILITIES
Other teaching facilities like farms and field facilities in the case of agricultural programmes should be available for the proposed programme. These will be sighted to confirm their availability during the approval inspection visit.
Offices should be available for all teaching staff of the programme. The least acceptable shall be two lecturers sharing a room. Senior Lecturers and above in rank should have individual offices.
4.2 Departmental General Office
A large general office should be provided for the programme, and should be equipped with the following:
- Photocopying machine - 1no.
- Computer with printer - 2nos.
- Table and chair for secretary -1no. each
- Writing table and chair for clerical officer -1no. each
- Filing cabinets -2nos.
- Notice Board for staff and students -1no.
- Sitting chairs for students waiting to consult staff -2nos.
- Airconditioner/fan -1no.
5.0 WELFARE FACILTIES
Welfare facilities for both staff and students should be adequate. For students, these may include cafeteria, health and recreational facilities and hostel accommodation for those who may need them. For teaching staff, these may include staff housing, health and recreational facilities, and provisions for pensions and gratuities. Only staff on essential duties may be accommodated on campus. Others may be paid housing allowances in lieu of accommodation on campus.
5.1 POWER, GAS AND WATER SUPPLY
Regular power, gas and water supplies should be available for the laboratories, workshops, studios and other facilities for each programme.
Adequate funds should be available for capital projects and recurrent expenditure for the programme. Adequate consumables should be on ground for students’ practicals. For science and technology based programmes, the recommended per capita funding for consumables should not be less than two thousand naira (
N2,000.00) per annum or at least 10% of the institution’s total recurrent expenditure whichever one is greater. In both cases, the per capita cost includes the cost of maintaining small tools/equipment in the workshops, laboratories and classrooms. Major repairs should be funded from capital/recurrent grant as appropriate.
7.0 RE-SUBMISSION OF APPLICATION FOR APPROVAL TO MOUNT A NEW PROGRAMME
An institution may re-submit for re-consideration its application for approval to mount a new programme if it has corrected the deficiencies highlighted in a report of a previous resource inspection visit. The submission should give details of the corrections made.
8.0 INITIAL ACCREDITATION VISITATION
A formal accreditation visit shall take place in the fourth semester of the programme. Prior to the visit, the institution is required to complete and submit six copies of self-study questionnaire (NBTE/PRO/P1) in respect of the programme to the Executive Secretary, NBTE, P.M.B. 2239, Kaduna, not later than the end of the first semester of the academic year in which the initial accreditation visit is to be made.
9.0 ACCOMMODATION AND LOCAL TRANSPORTATION FOR RESOURCE INSPECTION/ADVISORY VISIT TEAM MEMBERS
It is the responsibility of the institution to provide for team members, hotel accommodation and local transportation from the nearest airport and between the hotel and the institution during the period of the resource inspection or advisory visit.